School Trips Policy and guidance notes


Every year many visits are made from Newark School Malta for a wide variety of purposes. The purpose of this policy and accompanying information is to ensure that every trip made from this school combines the safest possible environment for children and the greatest possible education benefit, both in terms of the National Curriculum and in personal and social development.




To provide a framework whereby trips of all kinds may be planned, costed and undertaken.


To set out a series of steps to be followed when planning a trip.


To ensure that all trips are of the maximum benefit to children’s education in its widest sense.




To develop the child’s knowledge, skills and understanding of the wider world outside school and home.


To emphasise links between variours areas of the curriculum, and to put into practice skills learnt in the classroom.


To develop the child’s confidence in encountering unfamiliar situations.


To develop the child’s ability to work with a group, to follow instructions and to complete tasks in co-operation with others.


To ensure that children learn the importance of considering the feelings and needs of others.


To nurture self-reliance, autonomy and leadership.

Children’s Experiences


As each child moves through the school, visits will be arranged to complement the breadth of the curriculum and to emphasise aspects of the programme of study which lend themselves to such an approach. Within the constraints of the various codes of practice, children will be encouraged to be increasingly self-reliant.




Teaching Staff are responsible for preliminary planning of trips and any plans must be discussed with the Headteacher at an early stage. The Headteacher, as the trained Educational Visits Co-ordinator, has overal responsibility for the suitability and safety of trips.

Equal Opportunities


All trips will, wherever possible, be accessible to all children in the class, enabling them to gain confidence, acquire skills and build positive experiences.


Special Educational Needs


Educational visits should fulfil the needs of all children. Children with IEPs may need additional supervision or support whilst on a visit and this will be provided if possible.



Guidelines for teachers and parents in relation to the organisation of school visits

Identify the educational aims and objectives of the visit at an early stage. When travelling to a  location the question should always be asked, whether the same objectives might be achieved more simply and cheaply more closer to school.


Staffing : Regard must be paid to the experience of the staff, the nature of the visit and the age and needs of the children.


Visit the venue: This is an essential requirement unless you are very familiar with the location and the itinerary.


The office staff will complete costings for the trip so that a level of contribution per child may be arrived at. Before the visit is confirmed the teacher has to ensure that there is sufficient support and that parents are prepared to make the necessary contribution as the visit will not také place if the shortfall is too great. A normal visit should not cost more than Euro 10 inclusive of travel costs.


Check that the proposed date does not clash with anything else, then enter the date in the school Diary.


Allow a period of at least 4 weeks to inform parents in writing of visit details, requested contributions and links with the National Curriculum. Parental approval of trips involving a higher level of contribution, eg residential trips, should be sought one term before the trip takes place. The School Secretary will type the initial letter but in any case a copy of each letter should be in the office. Letters are to be approved by the Headteacher before being sent out.


Parent consent should be obtained at least one week before the trip so that the financial viability of the trip can be ascertained. Money should be handed to the office at least 4 days before the trip. Parents must ensure that appropriate clothing and footwear is worn. Children who do not bring the contribution to school within 4 days before the trip will stay at school as indicated below. The contribution is to be sent to school in an enveloppe clearly marked with the name of the child and given to the class teacher who in turn will forward same to the school administrator.


Driving licences and insurance certificates need to be seen if parental cars are used.


The appropriate Risk Assessment form must be completed.


Special medical requirements of the children should be known and catered for. Check that First Aid provision is ready and available. First Aid equipment, ‘sick buckets‘, refuse bags, etc will need to be available.


All adults accompanying the party, whether school staff, parents or other adults, must be made made fully aware of the purpose and itinerary of the trip and of their own area of responsibility. Each helper should have the mobile number of other helpers, the number of the school, a list of all the children on the trip and a list of the children in their group. A short preliminary meeting should take place to inform parents of these issues and to address any other concerns.


In the case of a residential trip, a preliminary meeting for parents must be arranged to explain the purpose and organisation of the the trip, go through any rules and answer any questions or concerns. There is also a seperate policy for residential trips which should be read in conjunction with this policy.


Children who opt out of a trip will remain at school. They may be placed with another class that is not going on the school trip.


Opting out is strongly discouraged as school trips will always be educational.


Staying at home is not an alternative. If children do not go on a school trip and do not come to school they will be marked absent and the absence policy will be adopted. 


Make sure that parents are aware of the estimated time of arrival which should be indicated on the circular. Teachers should ensure that the children are back at school by the time indicated.


The policy for collection/ non collection of children from school will be adopted on the return of the children at school after a school trip. (see relevant policy). 


If there is a written request to drop off a child at a specific point on the return journey this may be allowed as long as this is on the planned route (no detours will be allowed). The parents take responsible for seeing to the safety of the child being dropped off at the requested drop off point. This is discouraged as the school prefers that children leave for home from school.


The teachers will include in the circular what clothes the children should wear for the trip example PE clothes or uniform. If the child does not follow these instructions the school reserves the right not to take the child on the trip.


All consent forms received from the parents are to be given to the class (form)  teacher who in turn will forward same to the school administration. In the secondary school, subject teachers need to liase with the Form teacher with regards to school trips.


The school is not responsible for any items lost or damaged on school trips such as jewellery or mobile phones.


Conduct of children on a coach:The teacher should ensure that, wherever possible, access to a coach should be directly from the pavement. Whilst travelling in a coach children should behave in a sensible and controlled manner.


Children must walk along the pavement, towards the inside, with adults on the outside keeping the children away from traffic. There must also b eone adult leading at the front, and another following at the rear.


Make sure you agree with the driver/s the specific collection points and times.


If for any reason the return to school will be delayed, inform the management of the school  as soon as possible. The management will in turn inform the parents accordingly.